Modification notice: This policy was last modified on November 7, 2023. Please refer to the Version & Change Table at the end of the Terms & Conditions for further details.
By using and visiting the https://www.idlab.org/en/ website, you (or the “user”) accept these Terms & Conditions.
The Digital Identity Laboratory of Canada (“IDLab”) is a Canadian federal non-profit organization dedicated to strengthening cybersecurity by advancing safe and seamless digital credentials. IDLab believes that the best solutions will require a collaborative approach with multiple participants across the economy and is committed to facilitating just that. Its unbiased team of specialists tests and experiments with governance and technology models designed to leverage digital credentials in Canadians’ day-to-day lives. Its work supports efforts to ensure various solutions work across the country and internationally.
Principles of use:
IDLab holds the intellectual property rights, or holds a license to use, on the entire content of the website. You may only use it in accordance with the provisions of these Terms & Conditions. Nothing herein shall be construed as granting any right or license, except as expressly provided. You shall not use the IDLab logo without the prior written consent of IDLab.
The following terms regarding the protection of information apply to information received and collected through the IDLab website, or by means of a form or Google Docs accessible from this website.
a. Information collected
When you use one of the web forms integrated into the idlab.org website such as our contact form and form for the submission of co-creation projects, some information about you will be collected and may include:
When you contact us directly by email, we collect and store your email address and the information included in your communication.
b. How your information is used and shared
This information, including personal information about you, may be used for the following purposes:
This information, including personal information about you if included in the information you provide to IDLab, may be shared with the following persons:
Non-Confidentiality of Co-created Projects. The existence and description of co-created projects are considered public information by IDLAB and are not subject to confidentiality provisions from the moment a submission for a co-creation project at IDLAB is made. After such submission, you accept that project title, description, participant, and status information may be published by IDLAB on its website and updated as needed during the life of the project. You further accept that IDLAB, during the Intake process of co-created projects, may approach and share co-created project information with third parties, at IDLAB’s discretion, for the purpose of verifying if selected third parties would have interest in participating in or funding the project. For greater clarity, the following provision applies to the outreach phase of the intake process of IDLab’s co-creation projects:
Your information may also be communicated to IDLab service providers such as IDLab consultants to whom it is necessary to communicate the information.
For data storage purposes, your personal information, when applicable, may be transmitted to our cloud service providers and may be hosted/communicated outside of the Province of Quebec.
Your information will never be shared by IDLab with other third parties or used for other purposes by IDLab.
c. Managing your information
You may request access to your personal information held by IDLab, and request correction if it is inaccurate, by submitting a written request to the IDLab Privacy Officer at the following address: email@example.com.
In the same way, and subject to applicable legal and contractual restrictions, you may withdraw your consent to the communication or use of the information collected.
Only required information is collected by IDLab. Personal information is used or communicated only for the purposes for which it was collected, and is retained only as long as necessary for the fulfillment of those purposes, unless a minimum retention period is required by applicable law or regulation.
At the end of the retention period or when the personal information is no longer required, IDLab will ensure that it is destroyed in a secure manner.
If IDLab wants to use the information provided for any other reason or purpose, IDLab must obtain your consent again for such use.
e. Protection of personal information
IDLab also has a more detailed policy regarding the protection of privacy, which is intended to set out the expectations and operational constraints related to the protection of personal information held by IDLab. This policy applies to the directors, officers, employees, consultants and volunteers of IDLab who receive, manage and consult personal information.
Access to personal information held by IDLab is restricted and secure, and reasonable safeguards are in place to protect it. The measures we take to protect your information include the following:
However, no guarantee can be given regarding the infallibility of the measures implemented. In the event of a breach of personal information that concerns you, IDLab will endeavor to notify you promptly so that you can take appropriate action.
f. Additional information on the technologies used
Cookies are data files sent to the computer of a website visitor by the website during its consultation and can have several uses. The IDLab website uses such cookies.
The IDLab website may use the following types of cookies:
Non-essential cookies are deactivated by default, and visitors may choose whether or not to activate these functions when consulting the website. Essential cookies are necessary for the operation of the website.
Information from Google Analytics will never be shared by IDLab with other third parties.
It is possible to install a browser add-on to disable Google Analytics.
IDLab is not responsible in any way for external third-party websites to which the idlab.org website may refer by means of a hyperlink or otherwise. IDLab has no control over their content or the manner in which they manage the protection of your information and interact with your computer, tablet or smartphone. You agree to hold IDLab harmless from and against any and all liability arising from your use of these third-party websites.
IDLab makes no representations and offers no warranty to the user with respect to the accuracy or completeness of the information provided on the idlab.org website. Similarly, IDLab is not responsible for any errors or omissions in the information contained on the website, or for any decisions made by the user based on the content of the idlab.org website.
IDLab cannot guarantee that access to its website will not be hindered by interruptions, delays, breakdowns, errors or losses during the transmission of information, or that any virus or other virulent or destructive properties will not be transmitted. Therefore, IDLab shall not incur any liability under these Terms & Conditions should these circumstances arise.
These Terms & Conditions are governed by and are to be construed in accordance with the laws applicable in the Province of Quebec and the Canadian federal laws applicable in that province, without giving effect to any conflict of laws.
If any provision hereof is found to be invalid, illegal or unenforceable, the remainder will be enforced as fully as possible. In addition, the invalid, illegal or unenforceable provision will be deemed modified to the extent required to permit its enforcement in a manner most closely representing the intention of the Parties as expressed herein.
IDLab may, at any time, at its sole discretion and without notice, update, review and otherwise modify the content of its website.
|Version||Effective on||Changes since last version|
|1.2||November 7, 2023||Addition of a modification notice, a clause and clarifications for the public Google docs used for the outreach phase of co-creation projects. Addition of a link to the steering committee page. Addition of a clarification in the “Modification of the Terms & Conditions” section concerning the approval process. Addition of a paragraph on cookies disabled by default. Modification of the email to contact the Privacy Officer of IDLab.|
|1.1||September 6, 2023||Added details about the forms used and accessible from the website. Addition of Jotform policies.|
|1.0||August 9, 2023||NA – First version.|